# Fuel Drivers
# Login – Accessing the App
## Overview
The Login screen is the secure entry point to the Kozy Serviceman mobile application. From here, employees authenticate using their company-issued credentials. First-time users or users switching companies must scan their company’s QR code to connect the app to the correct environment.
### Key Features
- Secure username and password authentication
- QR code onboarding for environment setup
- Real-time branding (company logo and name auto-load after QR scan)
- Automatic error detection and clear instructions for resolution
## Step-by-Step Login Instructions
#### Step 1: Open the App
- Ensure you have internet or cellular data access
- Tap the Kozy Serviceman icon to launch the app
#### Step 2: Enter Your Credentials
[](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2025-11/image-1763493609056.PNG)
- Tap the ****Username**** field and enter your employee username
- Tap the ****Password**** field and enter your password
#### Step 3: First-Time Setup (QR Scan Required)
[](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2025-11/image-1763493630437.PNG) If this is your first time using the app:
1. Tap the ****QR Code icon**** below the login button
2. Point your camera at the QR code provided by your company or dispatcher (See [QR code](https://docs.kozyops.com/books/mobile-app/page/qr-code) if not provided)
3. The app will automatically configure your environment
4. A company logo and name will appear at the bottom confirming success
#### Step 4: Logging In
[](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2025-11/image-1763494383767.PNG)
- Tap the ****Login**** button
- A loading indicator will appear while your credentials are verified
- If successful, you will be taken to the ****Home screen****
- [](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2026-03/paste-0dc9f504-fe4a-4f51-8293-f34413a2dac9.png)
# QR code
## Overview
Instructions on how to acces QR Code if not provided by Company or Dispatcher
## Accessing QR Code
1. On main Webpage, click on profile icon for dropdown
[](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2025-11/image-1763495417979-45-15-pm.png)
2. Click on Show QR Code
[](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2025-11/image-1763495427090-45-21-pm.png)
3. QR Code will generate and you can scan with device
[](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2025-11/image-1763495432740-45-26-pm.png)
# Fuel Drivers Daily Life Manually Entered
Your app should already be setup with your truck for the day. You will be using the app.
1. Login to the app (if you are not already logged in).
2\. IF your company tracks time in Kozy - select My Time and Clock In
[](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2026-03/scaled-1680-/my-time.png)
[](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2026-03/scaled-1680-/clockin.png)
3\. Hit the back button to return to the home screen.
[](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2026-03/scaled-1680-/back.png)
4. Select Fuel
[](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2026-03/scaled-1680-/fuel.png)
5\. IF you are tracking Pre trip in Kozy - select the := icon next to the word Fuel Deliveries at the top and slide for inspection report. Click Done when completed.
[](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2026-03/scaled-1680-/precheck.png)
6\. To Record a Pickup select Pickups/Transfers
7\. The terminal you need to fill your Vehicle is at the top of the list.
8. Select Pickup/Transfers once you pickup your fuel load(s).
9. Enter how many gallons your Pickup (gal) at the bottom and Record Pickup. Close.
[](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2026-03/scaled-1680-/pickup.png)
10. Select your first stop. This will show you the address (click the arrow for Google Maps to direct you), a picture of the property (if previously added) and expected delivery.
[](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2026-03/scaled-1680-/selecting-custoemr.png)
11. Scroll down to manually enter the number of gallons delivered.
[](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2026-03/scaled-1680-/manualdelivery.png)
12. Scroll down to enter additives (if used), select if this is leftover or not full. Leave notes or feedback if needed.
13. Swipe left for the next stop or select the next one by hand. Repeats 11&12. Continue until all deliveries are completed.
14\. IF you are tracking Post trip in Kozy - select the := icon next to the word Fuel Deliveries at the top and enter closeout details. Click Done when completed.
15. IF you are tracking time - from the home screen select My Time - Clock Out. Remember if you skipped lunch to select the slider for the day.
[](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2026-03/scaled-1680-/clockout.png)
# Fuel Drivers Daily Life Metered
Your app should already be setup with your truck for the day. You will be using the app.
1. Login to the app (if you are not already logged in).
2\. IF your company tracks time in Kozy - select My Time and Clock In
[](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2026-03/scaled-1680-/my-time.png)
[](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2026-03/scaled-1680-/clockin.png)
3\. Hit the back button to return to the home screen.
[](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2026-03/scaled-1680-/back.png)
4. Select Fuel
[](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2026-03/scaled-1680-/fuel.png)
5\. IF you are tracking Pre trip in Kozy - select the := icon next to the word Fuel Deliveries at the top and slide for inspection report. Click Done when completed.
[](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2026-03/scaled-1680-/precheck.png)
6\. To Record a Pickup select Pickups/Transfers
7\. The terminal you need to fill your Vehicle is at the top of the list.
8. Select Pickup/Transfers once you pickup your fuel load(s).
9. Enter how many gallons your Pickup (gal) at the bottom and Record Pickup. Close.
[](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2026-03/scaled-1680-/pickup.png)
10. Select your first stop. This will show you the address (click the arrow for Google Maps to direct you), a picture of the property (if previously added) and expected delivery.
[](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2026-03/scaled-1680-/selecting-custoemr.png)
11\. Scroll down to select START. Please note you may need to reconnect the meter. You will be able to stop it here as well and it will automatically fill in the delivery information.
[](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2026-03/scaled-1680-/startmeter.png)
[](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2026-03/scaled-1680-/stopmeter.PNG)
12. Scroll down to enter additives (if used), select if this is leftover or not full. Leave notes or feedback if needed.
13. Swipe left for the next stop or select the next one by hand. Repeats 11&12. Continue until all deliveries are completed.
14\. IF you are tracking Post trip in Kozy - select the := icon next to the word Fuel Deliveries at the top and enter closeout details. Click Done when completed.
15. IF you are tracking time - from the home screen select My Time - Clock Out. Remember if you skipped lunch to select the slider for the day.
[](https://docs-kozyops-com-uploads.s3.amazonaws.com/uploads/images/gallery/2026-03/scaled-1680-/clockout.png)